Rent collection for NYC TLC fleets

How rent gets collected

1. Step 1

   The invoice goes out

   Every week, per car, on schedule, with the terms from the driver's agreement. You see every invoice in the ledger; you do not send any of them.

2. Step 2

   The payment finds its invoice

   Connect the fleet's Zelle once. Each payment matches to the driver who sent it by name and amount and lands on the open invoice. Card and bank transfers come in from the driver's portal. Cash and checks are logged by hand.

3. Step 3

   The balance tells the truth

   Payments apply to the oldest charge first. Reminders and overdue notices go out from the fleet line, and enforcement waits behind the grace period you set.

Questions about rent

What if a driver's Zelle name is different from their real name?

Set the name they send under once. Every payment after that matches on its own.

Can drivers pay by card?

Yes, from their portal. Bank transfer too. Zelle stays the most common, and it matches itself.

What happens when rent is late?

The grace period runs, reminders go out from the fleet line, and if you have enforcement on, the car stays parked once it stops.

Do I have to send the invoices myself?

No. They go out on schedule and show up in the ledger. You step in only when a payment needs a decision.

Guides on rent

From the blog. Written for fleet owners, not for software.